With so many moving pieces, planning your business event or conference is never a small feat. In Kelowna, we have expertise and depth in planning logistics that will help alleviate the extra stress of organizing your next event.

Connect with Expert Planners


Working with an event planner means you can be prepared for multiple scenarios, and avoid scrambling and incurring extra costs if you need to move to 'Plan B.’ Whether you're looking to have someone coordinate logistics for an off-site component of your agenda or have someone deliver the entire program, Kelowna's local experts—which includes Cantrav, Impact Events, and Kelowna Concierge—have the knowledge and experience to make the process seamless for you. Not only do they make the entire process easier for their clients, their expertise often reduces your overall expenses through ongoing contracts with their suppliers.

With offices in Kelowna and across Canada, Cantrav has been delivering exceptional events and experiences in both the incentive and corporate meeting landscape since 1982. The team at Cantrav offers full-service event management, bringing creativity and local know-how to everything they do. IMPACT Events is also well-established in the community, with deep roots in the Okanagan Valley’s acclaimed food and wine industry. Owner Christina Ferreira—the brainchild behind several popular Kelowna events including the complicated Dîner en Blanc Okanagan—is an expert in managing and marketing events in Kelowna. With its team of local experts, Kelowna Concierge prides itself on executing flawless programs of the highest quality. The company, which can plan and execute numerous facets of an event, was launched by a spirited group of entrepreneurs who came from the city’s hotel and hospitality sector. Sherpa Group Events, another award-winning, full-service event planning company, has over 30 years of creating best-in-class experiences for guests in the Okanagan Valley.

Explore Beyond the Conference Room

Group Biking at Waterfront Park (3)

One of the benefits of hosting your events in Kelowna is the opportunity for your delegates to explore the region’s four-season outdoor playground before, after, and in-between the official program. We know meeting and conference agendas augmented by locally-focused activities and experiences foster creative thinking and teamwork while providing a great excuse to get out of the conference room. Thankfully, Kelowna offers many inspiring activities and experiences to choose from all year long.

For the active delegates, biking along the waterfront or the one-of-a-kind Myra Canyon Trestles Trail will offer spectacular views of Kelowna. Arts and culture lovers can explore Kelowna's Culture District, which includes the Kelowna Art Gallery, Rotary Centre for the Arts, and more. Group boat tours are the perfect way to take advantage of Okanagan Lake, which sits at the heart of the city. Of course, exploring the region's award-winning wineries and craft breweries, cideries, and distilleries is a must for any program no matter the time of year. Kelowna's planners and guides will work with you to tailor the experiences to your needs, so you can be certain your delegates experience the best of Kelowna while they are here. 

Let the Experts Guide the Way

Mission Hill Family Estate Winery

Engaging a tour company to handle all the details of your off-site activities is not only smart, but it is often more cost-effective than coordinating the activities yourself. With health and safety now an even more important consideration, working with a pro, such as Wicked Wine Tours, Okanagan Foodie Tours, or Smile Cycle Tours, will ensure all necessary measures are taken to keep everyone safe and comfortable. Tap into their expertise to explore Kelowna’s rich agriculture history and commitment to farm-to-table eats and sips.

Travel Around Kelowna with Ease

Budget Car & Truck Rental (6)Once the agenda has been confirmed, you'll need to coordinate safe and reliable transportation for attendees. There is a range of options here in Kelowna to get your guests from point A to point B safely and securely. Bluestar Coachlines can transfer guests in the comfort and elevated style of their executive coaches, while Budget Car & Truck Rental offers rental vehicles at two different locations if attendees want the flexibility and freedom of driving themselves. If most delegates are flying in, arrange shuttle transportation for them from the Kelowna International Airport to their hotel through Kelowna Concierge's Airport Shuttle.

When a program is planned and delivered by professionals, it shows. Connect with our team for introductions to these, and other professionals, who can help you create meetings and experiences with impact and purpose.